Looking for Notion alternatives?
Knowledge management is all about trust. When you power up from Notion to Guru for knowledge management, you give your team a trusted, collaborative, powerful, in-workflow solution. Designed for your whole company, Guru helps you empower your team with real-time knowledge that’s verified by experts from every department, wherever you need it.
Or compare our free & premium plans
See how Guru and Notion's features compare
Designed to scale with your team
Designed for personal note-taking
Browser extension to bring knowledge where you work
Contextual knowledge
Analytics
API
Robust Slack integration
Templates and Frameworks
Group-based permissions
Builder and above
Team and above
A knowledge base that scales with you
Notes are great — when no one else needs to rely on them. Because Notion is optimized for personal use, it’s tough to scale as a true knowledge sharing solution as your company grows. Guru is optimized for both personal and org-wide usage. Keep private Cards with your task list, brainstorms, or favorite campaign examples and code snippets, while also sharing team, org-wide, or even public-facing knowledge with those who need it. Small teams, big teams, or teams of one: Guru works for all of them.
Plus, Guru’s robust and flexible setup and features give you control over your company’s knowledge, allowing you to easily reassign ownership as necessary, add and manage tags to make knowledge more discoverable, and delete or archive knowledge in bulk.
With Guru, you get flexibility, authority, and scalability, all in one package.
Stay in your workflow when it matters most
Guru’s browser extension and product integrations mean that knowledge lives where you work, saving you valuable time in searching for answers — especially in phone calls or live chats, where quick responses are required. Notion's note-taking software is simply another web portal that requires opening a new tab and logging in just to get started. With Guru, your knowledge comes along for the ride whether you’re editing text in Google Docs, or checking the notes in a GitHub repository.
Trust the knowledge you find
When no one can take true ownership of the information in a note, it’s not going to be useful longterm. We know that it’s not enough just to have knowledge, you have to ensure that when other people need to use it, it’s correct and up-to-date. Guru’s verification engine ensures that knowledge is regularly checked and verified, updated, or archived. Note-taking systems have no checks and balances, leading to stale knowledge, distrust, and low org-wide usage.
Connect with your team’s tools
Your knowledge solution should integrate with the tools and processes your team already has in place. Unlike Guru, Notion doesn’t offer an API. That makes it impossible to connect content authored in Notion directly to other systems your team relies on. Guru’s API and development network are here to support critical connectivity workflows as your company grows.
Learn more about our developer network
"Guru has let me spend hours more time closing my deals compared to trying to find all the info I need for my prospects."
A powerful Slack integration
Team communication platforms are key, especially for distributed or remote teams. While Notion’s integration only notifies you when content is edited, we built Guru’s Slack integration to help you actually access, create, share, and update knowledge without ever having to leave the chat window.
Understand how your knowledge is performing
Make sure that what you’re putting in your knowledge base is useful. Guru’s analytics help you understand who’s reading what so you can make sure everyone who needs to is staying in the loop. Instead of just storing knowledge, Guru takes you one step further by making sure it’s actually being used by your team.
See the difference when you switch from Notion to Guru for knowledge management
When you make knowledge simple to create, find, update, and trust, it becomes an indispensable part of your workflow. When swapping out their note and traditional wiki solutions for Guru, our customers have realized:
- Faster new employee onboarding time
- Reductions in time spent looking for knowledge
- Near universal adoption
- High daily usage
Here’s how Guru makes knowledge sharing easy:
Find out more about Guru’s features
Integrate with the tools you already have
Guru integrates with many of the team collaboration tools you already have in your tech stack. That means you can create, access, and update knowledge without leaving Google Drive, Salesforce, Intercom, and more.
Capture knowledge from anywhere on the web
You shouldn’t have to leave what you’re doing to add an important piece of knowledge to your knowledge base. Guru’s Chrome extension allows you to easily capture information anywhere you’re learning and turn it into a bite-size Card, allowing you to instantly and painlessly update your single source of truth.
Give everyone access to the experts
With Guru’s expert verification, everyone in your organization has access to the person who knows best. You'll never worry that your knowledge is out-of-date or inaccurate because Guru regularly prompts experts to check and verify, update, or archive the knowledge they own.
Seamlessly import your existing knowledge
Don’t let a blank knowledge base hold you back. Use Guru to import knowledge you may have already captured in file sharing, task management, and project management tools like Confluence, Jira, Dropbox, and Google Docs to get started without interrupting business.
Serve the right knowledge every time
With Guru’s suite of AI-powered features like duplicate detection, in-workflow announcements and triggers, and intelligent tags, you can ensure that not only are there no conflicting pieces of similar knowledge, but that the right information is being shown to the right people, right when they need it.
Quickly organize—or reorganize—your knowledge
Forget the rigid structure of traditional knowledge management software or traditional wiki tools. Guru’s user-friendly setup uses modular Collections, Boards, Groups, and Cards so you can understand where knowledge is at a glance, or simply drag and drop to move it in a moment. You can even restrict access at any level to specific teams or team members.
